Institutional Mission
Nelson University exists to equip students spiritually, academically, professionally, and cross-culturally for their God-given careers and callings.
Position Summary
The Executive Assistant provides high-level administrative support to the President and the Office of the President, including receptionist, clerical and project-based duties, planning and executing key events, and hosting guests, donors, and Board members at the discretion of the president. This role projects a professional, positive and gracious image through face-to-face, phone and written interaction as the first point of contact for the Office of the President, while also serving as a strategic partner in supporting the President’s visible leadership and institutional priorities. This position reports to the University President and works closely with administration.
Responsibilities
· Strategically manage the calendar for the President by scheduling appointments, meetings, activities, and securing travel arrangements, as needed.
· Keep the President organized and aware of calendar responsibilities and upcoming events, including his speaking and writing calendar, providing prompts and reminders, as needed.
· Work to support the success of the President in day-to-day operations by assessing requests for his time through the lens of strategic alignment and recommend appointments for optimal impact. For example, requests that are the responsibility of other university personnel should be directed to the appropriate office in accordance with organizational structure.
· Perform general clerical duties, maintaining an effective electronic/digital and paper filing system and other organizational systems as required in the Office of the President, including maintaining office supply inventory and ordering supplies as needed.
· Coordinate data and record minutes for President’s Cabinet, Board of Regents, and other meetings as assigned, appropriately filing and managing confidential information with discretion and integrity.
· Demonstrate an attitude that reflects customer service, warmth, and professionalism in greeting guests, answering phones, and responding to constituent questions.
· Employ efficient work procedures to ensure smooth office operation for receiving visitors, screening incoming telephone calls & email, and distributing incoming postal/campus mail.
· Serve as liaison to key constituencies, such as Cabinet, Board of Regents, major donors, influential alumni, and community/civic leaders, as requested, maintaining accurate contact information.
· Assist the President in serving the needs of the Board of Regents by tracking follow-up action items and ensuring timely, professional communication between the President and members.
· Prepare correspondence, administrative memoranda and reports for the Office of the President.
· Proof all literature that will go out under the President’s name, including welcome letters, public statements, direct mail and articles for publication, including assisting in planning and developing regular articles associated with Advancement publications (Alumni, Advancement, Marketing).
· Work with other departments as needed to carry out projects and events involving the President, including but not limited to Convocation, Homecoming, Employee Christmas Dinner, Spring Fellowship/Awards Ceremony, and Commencement.
· Serve as a behind-the-scenes partner in campus-wide strategic initiatives, academic ceremonies and student life events—supporting the President’s visible engagement with the university community.
· Responsible for coordinating University events that relate directly to the President’s Office, including but not limited to, the Annual Board/Employee Dinner and Board of Regents meetings, which may include facility requests, hotel accommodations for guests, docket preparation, catering, and arrangement for event setup/teardown.
· Serve as a model of professionalism and mentor to other executive/senior level administrative assistants, working to build and maintain a collegial working environment and relationships among the executive/senior level administrative assistants.
· Track, manage and process financial items related to travel reimbursements, credit card reconciliation and other financial matters for the President’s Office in alignment with Nelson financial systems and guidelines.
· Assist the President in maintaining each semester’s chapel schedule, serving as point person for guest speakers associated with President’s Chapels and responsible for securing hotel accommodations, facilitating honorarium requests, VIP parking, and hosting/assisting as needed.
· Prepare PowerPoint presentations and other materials for the President’s speaking duties.
· Serve as resource to President’s spouse related to fundraising, hospitality and Presidential travel.
· Schedule and oversee Student Work-Studies (if any are assigned to the Office of the President).
· Knowledgeably field questions concerning various areas of the University, providing answers either directly or effectively forwarding to the appropriate person or department.
· Monitor website pages assigned to the Office of the President to ensure information is accurate.
· Identify newsworthy accomplishments (awards, achievements) and milestones (births, marriages, etc.) within the Nelson community for individualized congratulatory letters from the President, as well as distributing President’s List certificates each semester.
· Perform other related duties as assigned by the President
Qualifications
• Commitment to Nelson University’s mission, values, and identity.
• Active attendance in Assemblies of God church and commitment to the AG’s doctrinal views.
• Bachelor’s degree highly valued.
• 3 years of experience in executive administrative level support, office administration, or project management required, preferably in higher education.
• Proficient keyboard skills (40-60 WPM/90% accuracy)
• Proficient in Microsoft 365 (Outlook, Word, Excel, PPT, Teams, OneDrive), Adobe Acrobat, and able to quickly adapt to new technologies.
• Exceptional office management, organizational, and professional written and oral communication skills, with strong proofreading ability and knowledge of grammar, syntax and spelling.
• Self-motivated and able to work alone or with a team
• Customer service oriented, including excellent interpersonal skills and professional demeanor with internal and external publics.
• Capacity to successfully manage multiple tasks and meet deadlines in the face of continual interruptions.
• Ability to be flexible to changing conditions, pivoting to address urgent requests and proactively resolving issues before they escalate.
• Ability to maintain confidentiality and handle sensitive information with the highest level of professionalism, discretion, and trust.
How to Apply:
Complete the fields to the right of this screen under “Apply here”. These fields contain intake information. After clicking submit application, you will be taken to the Nelson Employment Application where you will be asked to list references and previous employment positions. Incomplete applications will not be considered. Questions regarding this position may be directed to the Human Resources Office at humanresources@nelson.edu. Your resume may be included when submitting the application to the Human Resources Office.
Nelson University
Nelson University (formerly Southwestern Assemblies of God University) is a vibrant, private Christian university located just 30 minutes south of the Dallas/Fort Worth Metroplex in Waxahachie. Founded in 1927, the university now offers over 70 associate, bachelor’s, master’s, and doctoral degrees, available on campus and online.
As an evangelical Christian institution rooted in Biblical truth, Nelson University fosters a Spirit-empowered community where faculty, staff, and students are encouraged to live out their faith with purpose and integrity. We are passionate about equipping our team members to make a meaningful impact in both personal and professional spheres, embodying values that inspire and transform.
Company website: www.nelson.edu